Accessing Supports & Services for Research
General Process
All research studies which will use Shared Health services or facilities must be submitted for institutional assessment. These studies may include, but are not limited to, clinical research studies which are sponsored by pharmaceutical companies, grant-funded, and Investigator-initiated projects.
This application process oversees all research related activities under Shared Health, including subcommittees of the former Shared Health Diagnostic Services and Health Sciences Centre. This process is also currently assisting the Winnipeg Research Access & Approval Committee to help provide a streamlined and standardized approach for institutional impact assessments.
If you are unsure if your project needs to be submitted for Shared Health institutional impact assessment, please contact the Shared Health Research and Innovation Office.
All submissions and subsequent required documents are to be submitted to SHResearch@sharedhealthmb.ca.
Institutional Assessment
In order to assess a project for the potential impact on Shared Health, the following documents are required to be submitted electronically. Not all documents may be necessary for each project, however, if an item is required, the submission will not be reviewed until all relevant material has been received.
- Completed Shared Health Impact Application
- Protocol
- Research Ethics Board (REB) submission
- Consent Form(s), Assent Form(s) and Consent to Contact Form(s)
- Recruitment Materials
- Surveys/Questionnaires
- Budget
- Technical/Information Manuals
- Letters of support
- Used when there is a broader organizational uptake required (i.e. at a program or regional level)
- Typically, at the executive/leadership level
- This does not replace the need for an institutional assessment
- Animal Use Protocol Form & relevant Schedules
- Completed Shared Health Feasibility Acknowledgment
- Note: Projects which require services significantly outside of the standard of care/practice within Shared Health require a feasibility assessment prior to submission of the Institutional Impact Application. For information on if your project requires a Shared Health Feasibility Assessment, contact Shared Health Research and Innovation.
- Relevant Project Agreement(s) drafts
Approval and Activation
The following items may be required following institutional assessment in order to approve and/or activate a project or amendment.
- Research Ethics Board (REB) Approval
- Provincial Health Research Privacy Committee (PHRPC) Approval
- Departmental Supplies
- Completed Account Information Form
- Fully Executed Agreement(s)
Prior to accessing Shared Health facilities and/or services, a Shared Health Activation letter is required. This will be issued to the project contact following all applicable items being add
Ongoing Requirements
Amendments
For any amendments, the amended documents along with a revised Shared Health Impact Application are required.
Annual Updates
The following items are required annually for all open projects
- Research Ethics Board (REB) Annual Study Status form
- Annual Research Ethics Board (REB) Approval
Closing a Project
Upon the closure and/or termination of a project, immediate notification must be provided. Once available, please also provide a copy of the Research Ethics Board (REB) Final Study Status Report.
2023 Submission/Meeting Schedule
| Submission Date (by 0900) | Meeting Date |
| Wednesday, January 4 | Wednesday, January 18 |
| Wednesday, February 1 | Wednesday, February 15 |
| Wednesday, March 1 | Wednesday, March 15 |
| Wednesday, April 5 | Thursday, April 20 |
| Wednesday, May 3 | Wednesday, May 17 |
| Wednesday, June 7 | Wednesday, June 21 |
| Wednesday, July 5 | Wednesday, July 19 |
| Wednesday, August 2 | Thursday, August 17 |
| Wednesday, September 6 | Wednesday, Sept 20 |
| Wednesday, October 4 | Thursday, October 19 |
| Wednesday, November 1 | Thursday, November 16 |
| Wednesday, December 6 | Wednesday, December 20 |
Submission and Meeting Dates are subject to change without notice